Certification. Apostil

«Легче получить прощение, чем разрешение»
(Грейс Марри Хоппер)

Certification is subdivided into several types:

  • Apostil – a simplified certification for the member countries of the Hague Convention.
  • Pre-embassy document certification – the document goes through all the certification stages except for the  consulate of the country of destination
  • Full consular certification – the document passes through all the channels requiring a stamp, as well as through the consulate of the country where the document will be sent.
  • Certification in the Chamber of Commerce and Industry – required for commercial documents: contracts, invoices, etc.  
  • Certification in the Ministry of Education of the Russian Federation – required for certification of the original of the diploma, certificate and their attachments.
  • Certification in the Office of Vital Records of Moscow and the Moscow Region – required when affixing a stamp to the original of the document.

Affixation of an apostil is a simplified certification process for 74 countries, among them Russia.  As a general rule, an apostil is affixed to the original of the document (with the exception of diplomas, passports, marriage certificates) or its notarized copy.  

Documents that are prepared by Russian institutions for the purposes of being presented to the authorities of foreign nations, who are not members of the Hague Convention and have not signed a bilateral treaty with Russia eliminating such procedure, are subject to the so-called “certification”.    

Documents prepared by foreign institutions for presentation in Russia are likewise subject to certification.  Certification of documents is always done at the place of issuance of documents.   

Russian Federation authorities admit foreign documents and acts for consideration only in the presence of consular certification, unless otherwise provided for by the law of the Russian Federation or by an international treaty, where Russia is one of the parties.  The procedures for consular certification are established by the Ministry of Foreign Affairs of the Russian Federation.

By virtue of the fact that document certifications have very different requirements, you should check with the specialists at the KGTC_Company which type of certification you need. You should keep in mind that a certified document and its translation do not carry additional legal force, but without this procedure the majority of your documents will not be accepted outside the Russian Federation.  A certified document is accepted by Russian institutions and organizations in accordance with general practices.  A certified foreign document and its translation may be introduced as evidence in court.

For more information regarding the cost of legalization services as well as timeframes please visit the "Pricing Policy" section or call our experts at +7 (495) 984-56-00.

We are always happy to assist you.

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